Document Retrieval Service

Document retrieval services help maintain your company's official documents and reduce frustration with multiple jurisdictions.

CSC can retrieve your entity's official documents filed with states, counties, and other jurisdictions and agencies. CSC's Document Retrieval services free you from the time and frustration of dealing with a multitude of jurisdictional offices. What's more, your documents are securely stored in CSC's cloud-based application for easy access and review.

CSC can retrieve a variety of documents on your behalf, including:

A certificate of good standing, also called a "certificate of existence," "status certificate," or "certificate of authorization," is a state-issued document that shows that your entity has met its statutory requirements and is authorized to do business.

Among other things (depending on the jurisdiction), a certificate of good standing confirms that your business:

  • Is up-to-date on its jurisdictional fee payments
  • Has filed an annual report
  • Has paid its franchise taxes

Many companies request certificates of good standing occasionally for their own records. A certificate of good standing may also be required for:

  • Financial closings and other transactional events
  • Foreign qualifications
  • License and permit renewals

Obtained from the Department of Taxation or Department of Revenue, tax status certificates (or letters) affirm that an entity is current with its filing requirements (or gives delinquent status, if applicable).

Tax status certificates are often required for:
  • Financial closings and other transactional events
  • Due diligence searches

A certified copy is a document obtained from the Secretary of State that is certified by either a rubber stamp or a certificate page stating that the document is a true, complete, and correct copy of the original document on file. Certified copies are useful when your company wants to trace its history, obtain evidence of original filings, or reconcile details in your minute books. Certified copies are also useful for:

  • Foreign qualifications
  • Providing evidence of company changes, such as name changes, stock changes, and officer and director changes

From time to time, companies need to obtain copies of their formation documents on file for their entities. CSC makes it easy. Formation documents vary according to entity type:

  • Corporations: Certificate of incorporation, articles of incorporation
  • LLCs: Articles of organization, certificates of formation
  • LPs: Certificates of formation

A bring down is a verbal status or real-time online search, on CSC letterhead and obtained from a jurisdiction, that reflects an entity's status as of a certain date and time. Bring downs are often needed for:

    • Financial closings
    • Due diligence searches
    • Property transactions
    • Reconfirming a document filing
    • Mergers and acquisitions
    • Sales of assets
    • Refinancing

CSC can order an apostille on your behalf (as validation of your U.S. corporate documents) in countries that are party to The Hague Convention. In countries that are not party to The Hague Convention, CSC can conduct authentication and legalization of your corporate documents on your behalf.

For more information about CSC's Document Retrieval services, please complete the brief form to the right. A CSC specialist will contact you soon.

Document retrieval services help maintain your company's official documents and reduce frustration with multiple jurisdictions.