Your Guide to eRecording Solutions for Real Estate, Title, and Lending Professionals

What is eRecording?

eRecording, short for electronic recording, is the process of submitting and recording real estate documents digitally with county and municipal recording offices. For organizations involved in high-volume transactions, such as lenders, title companies, and law firms, eRecording offers a faster, more secure, and more reliable alternative to traditional paper recording.

Here’s how eRecording works: Once a document (such as a mortgage, deed, or lien release) is finalized, it’s scanned or digitally created and securely submitted through a web-based platform to the appropriate land records office. The recorder's office receives the submission, reviews it electronically, and either accepts it for recording or returns it with comments for correction. Accepted documents are recorded in the official records and returned with a digital stamp or recording information, often within hours instead of days or weeks.

Get a deeper understanding of the eRecording process.

The eRecording process eliminates the need to mail or physically deliver documents, reducing turnaround times and minimizing the risk of lost or misplaced paperwork. It also supports automated validation, streamlining workflows and reducing rejections caused by common errors like missing fees, signatures, or formatting issues.

For enterprise users, electronic real estate recording enables large-scale document submission through bulk upload capabilities, custom integrations, and secure application programming interfaces (APIs). This is critical for teams managing hundreds or thousands of filings across multiple jurisdictions.

With CSC’s deep experience and nationwide reach, clients benefit from comprehensive jurisdiction coverage and expert support to handle even the most complex recording needs.

Want a deeper dive into the process and benefits? Watch our “Fundamentals of eRecording Webinar” or learn more about CSC eRecording for submitters.

Benefits of eRecording for large volume filers

For title companies, lenders, and law firms handling hundreds, or even thousands, of real estate documents across jurisdictions, eRecording isn’t just a convenience, it’s a strategic advantage. CSC’s eRecording solution is purpose built for high-volume filers, helping teams move faster, reduce errors, and improve operational control at scale.

Watch our webinar, “Streamlining Recording Workflows.”

Faster turnarounds, fewer errors

One of the most immediate benefits of eRecording is speed. Traditional paper recording methods are slow and unpredictable, relying on postal services, overnight couriers, or in-person delivery. With eRecording, documents are submitted and returned electronically, cutting days or even weeks from the recording cycle.

This speed is especially important for real estate transactions, where keeping closings on schedule is critical. Faster submissions mean fewer delays, reduced chances of rejections, and greater confidence that documents are processed accurately. In high-volume or competitive markets, this efficiency helps all parties move forward quickly while maintaining a clear and reliable record of ownership and transactions.

CSC’s system includes smart validation when preparing a document for submission, which indicates that recordability requirements are satisfied. That means fewer rejections, faster corrections, and smoother transaction cycles, which is especially critical for lenders and title firms handling large recording volumes.

Workflow integration

Workflow integration is a critical component of an efficient eRecording process. By seamlessly connecting eRecording solutions with existing title production systems, loan origination software, and back-office platforms, organizations can eliminate redundant data entry and reduce errors caused by manual input. True integration enables automated document submission, real-time status updates, and streamlined fee reconciliation, which collectively save time and reduce operational costs.

For high-volume submitters, integrated workflows support scalability by allowing teams to manage filings across multiple counties and jurisdictions without added complexity or headcount. Additionally, integration improves data accuracy and provides a cohesive user experience, empowering staff to track document progress and quickly address any issues from within their familiar tools.

Overall, workflow integration enhances productivity, reduces payment errors, and accelerates the entire recording process, making it an essential advantage for organizations leveraging eRecording technology.

CSC understands that enterprise-level clients require seamless technology integration. Our eRecording for high-volume filers supports API connections and direct integrations with leading title production systems, document template providers, and back-office systems such as SoftPro^®, RamQuest, AccuTitle, Resware, and others.

This connectivity reduces duplicate entry, improves data accuracy, and enables automated document submission and status tracking within your team’s existing tools. Whether you’re filing in one county or across hundreds, integrated workflows allow you to scale without adding headcount or complexity.

For a closer look at how CSC’s integration capabilities can streamline your processes, watch our webinar, “Streamline and Secure Your Recording Workflows.”

Clear audit trails and compliance

Compliance is non-negotiable in real estate and lending operations. Maintaining clear and comprehensive audit trails is essential not only for meeting regulatory requirements but also for ensuring transparency, accountability, and risk mitigation throughout the document recording lifecycle. In the complex environment of real estate transactions, where multiple parties and jurisdictions are involved, having a reliable and secure record of every submission, acceptance, and rejection is critical to support audits, resolve disputes, and verify lien priority.

eRecording fundamentally enhances compliance by digitizing the recording process, providing an immutable, time-stamped electronic trail that is far more accurate and accessible than traditional paper-based methods. This digital audit trail enables lenders, title companies, and legal professionals to track documents in real-time, quickly identify and correct errors, and demonstrate adherence to legal and industry standards. By automating validation checks and securely capturing every step of the recording process, eRecording reduces operational risks and supports robust compliance frameworks in real estate and lending workflows.

CSC’s eRecording solution provides a clear, time-stamped audit trail for every document submitted, accepted, or rejected, an invaluable essential for post-closing audits, recording fee reconciliation, and activity reports.

With role-based access controls, multi-user permissions, and detailed submission histories, our platform helps compliance teams maintain transparency across large document portfolios.

Reduced operational risk and costs

By digitizing the entire recording process, eRecording solutions help reduce both hard costs and risk exposure. There’s no need to print, ship, or track physical documents, and no risk of loss in transit or delay due to human error.

Teams benefit from:

• Reduced shipping and courier expenses

• Fewer rejections and associated rework

• Streamlined staffing and document handling

• Real-time visibility into document status

For enterprise operations, these efficiencies add up quickly, improving margins and reducing downstream risks tied to delayed or missed recordings.

Who uses eRecording—and who benefits most?

eRecording has transformed the way critical real estate and financial documents are submitted to county recording offices. While its benefits apply broadly, certain stakeholders gain exceptional value from adopting this digital-first solution, particularly those with high operational volume, multi-jurisdiction activity, and a need for seamless platform integration.

Title companies

eRecording for title companies is a game changer. Title agents manage dozens to hundreds of transactions each month, often across county or state lines. The ability to instantly submit deeds, mortgages, and other recordable documents online eliminates delays, reduces errors, and accelerates time to record.

Integrated eRecording processes streamline workflows by syncing directly with title production systems, which minimizes manual entry and fee reconciliation, and increases efficiency.

Real estate law firms

eRecording for real estate attorneys ensures legal teams can confidently manage filings for residential purchase transactions, mortgage refinances, and complex commercial deals without the unpredictability of mail or in-person visits to recorder offices. With eRecording, law firms can serve clients in multiple jurisdictions from a central location. This is especially important for firms handling multi-state portfolios or supporting multiple operations. Faster processing also supports tighter timelines for urgent filings and compliance with industry requirements.

Financial institutions

Banks and credit unions rely on accurate, timely document recording to secure lien position and comply with state regulations for mortgage satisfactions. eRecording reduces turnaround time from days to hours, helping financial institutions mitigate risk while maintaining compliance. High-volume lenders benefit from centralized digital submission, real-time status updates, and automated confirmation once documents are accepted.

Lenders and mortgage servicers

Electronic recording for lenders and mortgage servicers ensures swift and secure recording of security instruments and lien releases. With increasing refinance and home equity transaction volumes, lenders and mortgage servicers need a scalable solution that supports bulk filing across jurisdictions. eRecording reduces rejections due to formatting or jurisdiction errors and integrates with mortgage servicing platforms to automate submission and track status.

Note on county recorders

While this section focuses on high-volume submitters, it’s important to remember that eRecording only works because recording offices like county clerks and registers of deeds are equipped to receive and process electronic documents. Their growing adoption across thousands of jurisdictions has made eRecording the standard in modern document recording.

Explore our “County Recorder Welcome Kit.”

Why choose CSC for eRecording?

Whether you're a title company, real estate law firm, lender, or mortgage servicer, choosing the right eRecording provider can dramatically affect operational efficiency, document accuracy, and client satisfaction. For thousands of high-volume submitters, that choice is clear, CSC is the best eRecording provider for organizations that demand performance, reliability, and expert support.

Expert customer service vs. competitors

Unlike eRecording vendors that rely on automated help centers or slow response queues, CSC offers real, responsive customer service powered by industry-trained professionals. Every CSC client receives dedicated support from knowledgeable experts who understand the complexity of multi-jurisdiction filings, last-minute corrections, and regulatory nuances.

If you’re experiencing impersonal service, delayed support, and difficulty resolving escalated issues, we’re here to help. CSC’s hands-on approach gives submitters peace of mind, especially during high-stakes closings and large-volume batch recordings.

Integration across real estate tech stacks

CSC’s eRecording platform integrates seamlessly with major title production systems, mortgage service platforms, and other real estate technologies. Whether you're managing thousands of recordings per month or just looking to centralize operations across offices, CSC’s infrastructure meets you where you are.

Submitters no longer need to waste time exporting, reformatting, or manually uploading files. Instead, the platform streamlines data flow and offers automated status updates which reduces rekeying, lowers error rates, and speeds up the entire recording cycle. If you've faced technical limitations with other providers, CSC delivers a smoother, more modern experience.

Decades of expertise and nationwide coverage

With over a century of corporate compliance experience and decades of leadership in real estate and legal services, CSC stands out as the leading partner for eRecording. We maintain active relationships with recording offices in over 3,600 counties nationwide, providing expansive access and fast resolution of jurisdiction-specific issues.

CSC’s tailored approach ensures your organization is never left navigating jurisdiction requirements alone.

See why so many submitters are switching by reading “Why Submitters Choose CSC – Part 1.”

Superior audit, security, and support

CSC is built for institutions that demand compliance-grade audit trails, enterprise-level security protocols, and robust document retention standards. Every interaction is tracked, every file is encrypted, and every submission is backed by an infrastructure that exceeds industry norms. This is especially critical for lenders, banks, and government users who face frequent audits or require long-term data retention. Where other vendors may fall short, CSC delivers scalable, secure solutions that support your regulatory and operational needs.

Whether you're evaluating options, onboarding a new title office, or scaling your lending operations, CSC is the proven eRecording vendor that combines advanced technology with unmatched service.

Learn more about CSC eRecording and connect with our support team to schedule a demo tailored to your workflow.

eRecording by state: Search local requirements

Understanding county-level requirements is essential for successful document submission.

CSC’s eRecording availability map allows you to quickly search where eRecording is supported and stay up to date on jurisdiction-specific mandates.

With thousands of participating counties and new jurisdictions added regularly, our interactive map helps high-volume filers, title companies, and law firms plan with precision and ensure compliance across the U.S.

How eRecording works

eRecording is a streamlined process that allows authorized parties to submit real estate documents digitally to county recording offices for official entry into public record. It replaces the traditional, time-consuming method of mailing or hand-delivering paper documents, making the process faster, more secure, and more efficient.

Step 1: Document preparation

The process begins when a submitter such as a title company, real estate law firm, lender, or government agency, prepares and digitally signs the required documents (e.g., deeds, mortgages, releases). These files are typically generated within an integrated software platform like a title production system or loan origination system, ensuring accurate formatting and required metadata.

Step 2: Electronic submission

Using a secure eRecording portal like CSC’s platform, the submitter uploads the documents and transmits them directly to the correct county recording office. CSC's system automatically routes the package to the appropriate jurisdiction based on property location, document type, and county requirements.

Step 3: Recorder review

Once received, the county recorder’s office reviews the documents electronically just as they would with physical copies. They verify that the documents meet statutory requirements, fees are accurate, and the correct indexing information is present.

If errors are found, the recorder can reject the submission with clear reasons noted, allowing the submitter to revise and resubmit immediately. This quick feedback loop reduces processing time and eliminates weeks of postal delays.

Step 4: Recording and confirmation

If the documents pass review, the county records them into the public record, applies the official time and date stamp, and returns a digital confirmation with the recorded image. This final step serves as legal proof of filing and is stored electronically for the submitter’s records.

CSC provides submitters with:

• Instant confirmation of acceptance or rejection

• Audit trails for compliance and recordkeeping

• Optional notifications and integration with downstream systems

A seamless, two-way workflow

eRecording is a collaborative digital handshake between private submitters and public offices. CSC’s platform facilitates that exchange, ensuring that documents move securely, quickly, and accurately from your desktop to the official record.

CSC eRecording for high-volume filers supports API connections and direct integrations with leading title production systems, document template providers, and back-office systems such as SoftPro^®, RamQuest, AccuTitle, Resware, and others. These integrations enable seamless data transfer and automated document submission, reducing manual entry and errors.

By connecting directly with popular platforms used by title companies and lenders, CSC ensures that users can manage their recording workflows efficiently within their existing software environments. This interoperability supports real-time status updates, fee reconciliation, and comprehensive audit trails, empowering teams to scale their operations across multiple jurisdictions with ease and confidence.

Want to know if your target counties are eRecording-enabled? Use our eRecording Availability Tool to check real-time coverage.

Compliance and legal standards in eRecording

For legal, financial, and real estate professionals, eRecording legal compliance is non-negotiable. CSC’s electronic recording solutions are designed to meet the highest standards for regulatory integrity, digital security, and jurisdiction adherence, giving submitters full confidence that their transactions are legally sound and fully traceable.

URPERA: The legal backbone of eRecording

The Uniform Real Property Electronic Recording Act (URPERA) provides the legislative foundation for eRecording in the United States. Adopted in whole or in part by most states, URPERA affirms that electronically submitted real estate documents and digital signatures for real estate transactions are legally equivalent to their paper counterparts. It also mandates that county recording offices must not reject valid documents solely because they’re submitted electronically. As a result, eRecording is legally enforceable and recognized under both federal and state real estate electronic recording laws.

State-specific recording laws

While URPERA offers a model framework, actual implementation varies by state. CSC tracks these variations and integrates jurisdiction-specific requirements into our platform, ensuring documents are prepared and submitted in accordance with each county's laws and technical specifications. This includes required notary statements, indexing formats, and permissible document types. For law firms and lenders managing filings across multiple states, this built-in compliance engine is invaluable, eliminating guesswork and reducing rejection rates.

Enterprise-grade audit trails

To satisfy compliance, litigation defense, and audit requirements, CSC provides comprehensive, immutable audit trails for every transaction. Submitters can access full logs of when documents were submitted, received, reviewed, accepted or rejected, and officially recorded. This transparency is especially valuable for financial institutions, mortgage servicers, and legal departments that must demonstrate regulatory adherence or respond to discovery requests.

From URPERA-driven legality to encryption and multi-jurisdiction compliance, CSC offers a secure, compliant eRecording solution built for professionals who demand both speed and scrutiny. Trust in a platform designed for convenience and long-term legal durability and risk mitigation.

Watch our webinars: eRecording strategies, state insights, and real estate best practices

CSC offers a range of on-demand webinars designed to help title companies, lenders, law firms, and county officials stay ahead in an evolving eRecording landscape. Whether you’re seeking practical guidance, statewide insights, or a deep dive into CSC’s real estate services, these expert-led sessions deliver effective takeaways.

Watch: “eRecording Fundamentals: Innovative and Practical Real Estate Solutions”

Learn the foundational principles of electronic recording, key benefits for high-volume submitters, and how CSC’s platform helps organizations streamline workflows, reduce rejections, and maintain compliance.

Watch: “California eRecording: Tools to Adapt to the Ongoing Wave of Change”

Discover how evolving laws and regulatory updates in California are impacting real estate professionals. This session provides specific insights into county-level adoption, technology integration, and how CSC supports efficient adaptation.

Watch: “Florida eRecording: Tools to Adapt to the Ongoing Waves of Change”

Gain state-specific guidance for navigating Florida’s dynamic real estate recording environment. Experts cover trends, jurisdiction readiness, and how CSC’s flexible solutions help meet new submission standards.

Watch: “Comprehensive Real Estate and eRecording Services”

Explore CSC’s full suite of real estate services, from document preparation to recording, designed to support every phase of the transaction life cycle. Ideal for national providers seeking scalable, integrated solutions.

Frequently asked questions (FAQs) on eRecording

Explore the most common questions professionals ask about eRecording, from legality and document types to CSC’s platform benefits and national coverage.

Q: What is eRecording and how does it work?

eRecording, or electronic recording, is the digital process of submitting, reviewing, and recording real estate documents with county recorder offices. It replaces traditional paper-based methods by allowing authorized submitters to upload documents securely through an online portal.

The process typically includes:

• Digitization of real estate documents (PDFs or scanned originals)

• Electronic submission via a secure eRecording platform like CSC’s

• County recorder review, where the office approves or rejects the filing

• Digital return of the recorded document, complete with date and time stamps and indexing

This method streamlines the workflow, speeds up recording, and reduces the risk of document loss or rejection.

Q: Is eRecording legal in all U.S. states?

eRecording is legally recognized in most U.S. states thanks to URPERA. URPERA ensures that electronic documents and signatures are considered legally valid for recording purposes.

However, adoption depends on county-level participation. Not all counties in every state offer eRecording yet, though coverage continues to expand.

Explore our eRecording Availability Tool for county-level availability.

Q: What types of real estate documents can be eRecorded?

A wide range of document types can be electronically recorded, including:

• Deeds (warranty, quitclaim, trustee)

• Mortgages and deeds of trust

• Releases and satisfactions

• Assignments and subordinations

• Liens and Uniform Commercial Code (UCC) filings

• Easements, affidavits, and powers of attorney

Document acceptance varies by county, but CSC keeps an updated list of supported document types by jurisdiction and use case.

Q: What are the benefits of using eRecording over traditional paper filing?

eRecording offers several advantages over manual recording:

• Speed: Process documents in hours instead of days or weeks.

• Accuracy: Fewer errors due to automated validation.

• Compliance: Secure audit trails and digital signatures meet legal standards.

• Cost savings: Eliminate postage, courier fees, physical handling, and incurred costs and time lost on rejections.

• Convenience: Submit from anywhere, anytime, without visiting county offices.

It’s the preferred method for real estate transactions and professionals today.

Q: What laws govern electronic document recording?

The primary legal framework is URPERA, which provides the foundation for accepting electronic real estate filings. Additionally, federal laws such as the E-SIGN Act and state-level regulations support the validity of digital documents and signatures.

CSC ensures compliance by embedding jurisdiction-specific rules directly into its platform, helping submitters meet legal requirements.

Q: How does CSC ensure secure and compliant eRecording?

CSC uses enterprise-grade security to protect your data and ensure eRecording legal compliance, including:

• End-to-end encryption

• ISO and SOC-certified infrastructure

• Role-based access controls

• Immutable audit trails

• Automated document validation and confirmation tracking

Q: Can eRecording integrate with my title or loan origination system?

Yes. CSC offers flexible platform integrations with major title production systems, loan origination software, and other real estate technologies. These integrations eliminate manual data entry, reduce errors, and enable real-time status updates within your existing workflow.

CSC’s eRecording platform for high-volume submitters offers API integrations and direct connections with top title production software, document template providers, and back-office systems including SoftPro^®, RamQuest, AccuTitle, Resware, among others.

Q: How many counties in the U.S. accept eRecording?

Over 2,400 counties across the U.S. currently accept eRecording, with over 3,600 county recording offices in total across the U.S., and new jurisdictions joining regularly.

CSC maintains direct relationships with county offices nationwide to ensure seamless submissions and up-to-date access.

To check coverage, explore our eRecording Availability Tool.

Q: What happens if a county doesn’t accept electronic documents?

If a county isn’t yet eRecording-enabled, providers like CSC can offer a hybrid solution that supports traditional paper submissions. Our team handles the printing, packaging, and delivery to ensure your documents are still filed on time with full visibility into status and returns.

Q: What causes document rejections in eRecording, and how can they be avoided?

Common causes of rejection include:

• Missing required fields

• Incorrect fees

• Non-compliant formatting

• Illegible scans or signature issues

CSC minimizes rejections through pre-submission validation, real-time alerts, and support from document experts who can help correct issues before they delay your transaction.

Q: How long does it take to eRecord a document with CSC?

Most eRecorded documents are processed and returned within a few hours depending on the county’s operating hours and queue. In high-volume counties with automated systems, turnarounds are extremely fast.

CSC provides real-time status tracking, so you’re never left guessing.

CSC’s enterprise eRecording solutions for high-volume document submitters

CSC is a trusted leader in eRecording, delivering enterprise-grade solutions for the digital recording of real estate documents across thousands of jurisdictions nationwide. With unmatched coverage, robust technology integrations, and a service model built for high-volume filers, CSC streamlines electronic document recording for lenders, title companies, and law firms operating at scale. Our platform enables remote land records submission, helping organizations accelerate turnaround times, reduce rejection rates, and maintain compliance with jurisdiction-specific requirements.

Backed by decades of experience and a responsive, knowledgeable support team, CSC is the reliable partner for organizations seeking efficiency, accuracy, and control in their document recording workflows.

Learn more about CSC’s eRecording solutions.

Ready to streamline your document recording process?

Whether you're managing high-volume closings, multi-state portfolios, or mission-critical filings, CSC delivers the eRecording advantage trusted by title companies, lenders, and legal professionals nationwide. With unmatched jurisdiction coverage, seamless integrations into title and lending tech stacks, real-time audit trails, and expert support, CSC ensures your recordings are fast, compliant, and secure.

Experience the difference with a proven eRecording partner built for enterprise precision and mid-market agility.

Check eRecording availability by county.

Learn how submitters benefit.

Schedule a demo or connect with a CSC specialist today to transform how you record.