Document Retrieval Service

Easily retrieve your important business documents

When you require document retrieval, odds are you need those documents quickly. You may need to protect a particular client's information, wrap up a financial transaction, or speed up multi-party litigation. Risk occurs when you can't access those documents in a timely manner, which can result in a loss of reputation, failure to comply with legal regulations, or simply a lost opportunity to impress your customers.

Document retrieval from CSC®

CSC can retrieve your entity's official documents filed with states, counties, and other jurisdictions and agencies.

Our document retrieval specialists can retrieve:

Tax status certificates

Obtained from the Department of Taxation or Department of Revenue, tax status certificates (or letters) affirm that an entity is current with its filing requirements (or gives delinquent status, if applicable).

Tax status certificates are often required for:

    • Financial closings and other transactions
    • Due diligence searches

Certified copies

A certified copy is a document obtained from the secretary of state that is certified by either a rubber stamp or a certificate page indicating the document is a true, complete, and correct copy of the original document on file. Certified copies are useful when your company wants to trace its history, obtain evidence of original filings, foreign qualifications or reconcile details in your minute books.

Formation documents

Formation documents vary according to entity type:

    • Corporations: Certificate of incorporation, articles of incorporation
    • Limited liability companies: Articles of organization, certificates of formation
    • Limited partnerships: Certificates of formation

Bring down certificates

A bring down is a verbal status, or real-time online search results on CSC letterhead, obtained from a jurisdiction, that reflects an entity's status at a certain date and time. Bring downs are often needed for:

    • Financial closings
    • Due diligence searches
    • Property transactions
    • Reconfirming a document filing
    • Mergers and acquisitions
    • Sales of assets
    • Refinancing

Apostilles, authentications, and legalizations

CSC can order an apostille on your behalf (as validation of your U.S. corporate documents) in countries that are party to The Hague Convention. In countries that are not party to The Hague Convention, CSC can conduct authentication and legalization of your corporate documents on your behalf.

Why choose CSC for document retrieval

CSC's document retrieval specialists can quickly retrieve your entity's official documents filed with states, counties, and other jurisdictions and agencies. We save you the time and frustration of dealing with a multitude of jurisdiction offices. Additionally, your documents are securely stored for easy access and review.

For 120 years, CSC has provided solutions for every phase of the business life cycle, and our knowledge based-solutions, expertise, and personal approach help businesses run smoother.

We're ready to talk

If you'd like to talk through your document retrieval needs, complete the form on the right for a free consultation with a CSC compliance expert.

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